November 06, 2018

Building the Fabrik Wall

By Ned Potter, Academic Liaison Librarian 

At the start of the academic year we reached a significant milestone in our use of UX at York (about which you can read many, many more posts elsewhere on this blog). We made our first major purchase as part of a re-design that came directly from an ethnographic project - woohoo!

We bought a sound-absorbent wall made of 'Fabriks' - it works like giant Lego, looks pretty cool, and controls the acoustics of the environment around it.

Here's what it looks like:

The Fabrik Wall as seen from the front

The Fabrik Wall as viewed from 'inside' it
To get the context to all of this we need to go back to 2017.

The UX Space Project

During 2017 we undertook the UX Space Project: ethnographic User Experience research into how the Morrell Lounge is used and how it might be improved. This is the area you see as you enter the Library at York - on average around 3,000 people pass through this every single day, making it perhaps the busiest area on either campus. At peak times there's around 7,000 entries.

The fieldwork consisted of more than 40 sessions of behavioural mapping. We actually had to modify the 'standard' way we'd done observation like this before, because the area was simply too busy to track people's routes through the space. That element was removed from the list of responsibilities, but we made other tweaks too: for the first time we used a template map of the space (based on our floorplans), we put a definition of the AEIOU framework on the back along with other guidance to remind people what they were looking for, and left space for notes on the map itself.

Here's an example of the map and notes from one observation session:

A behavioural map with notes 
The fieldwork was undertaken by Customer Services staff (each of whom had individual training before their first session) and they were absolutely brilliant at capturing key info, and then feeding into the design process to find solutions too. All CS stuff kept notes of their thoughts on the space when working at the desk too, so we built up a picture of how the area was used even on days when we didn't have a Behavioural Mapping session planned. This turned into a massive 19-page Google Doc, which also included feedback from students and staff as it came in.

The initial phase of fieldwork lasted 6 months. The project identified problems including the area being too loud for those wishing to seek guidance at the Help Desk, it being unsightly to visitors as students are sprawled on the floor, and fundamentally the space not being used as we intended.

Design Prototyping

We ruled out trying to change the way the space was used, early on in the process. Instead we wanted to change the space to better suit the way it has been adopted by students and staff: this included swapping furniture with other areas of the Library to suit the way people congregate in groups, which was our first proper attempt at design prototyping. The changes we made went down so well, getting so much positive feedback (we had people emailing the library just to tell us how much they liked it!), that following another round of observational fieldwork we ended up leaving the temporary furniture in situ. It's still there now, although long term we'd like to improve the space further - we have a full design ready to go, based on all the research and suggested changes we've come up with, but it will cost a lot of money to realise.

Most costly of all we really wanted some kind of acoustic baffling to both contain the sound and make the entrance lobby a visually arresting sight with which to greet our regular users and visitors. We went through several rounds of a bidding process to try and win some Alumni funding to make big changes to the space - in the end the 'YuFund' scheme provided us with the funds to purchase what we're calling the Alumni Wall that you saw at the start of this post, made of special sound-absorbent ‘fabriks’ to change the acoustics of the space. And the acoustic difference is absolutely remarkable, significantly reducing the noise spilling from the Lounge, and in particular better enabling staff and students to converse at the Help Desk. Many staff have commented on the effect this has had - it is now noticeably easier to help people with queries - and the students like it too: ’Wow I really like it!’ one returning student exclaimed, coming to the desk especially to tell us… It also looks fantastic, and gives the whole area a more cohesive feel.

The whole project felt really exciting to be part of. It involved people from different teams in the Library working together, which is always good, and the Alumni Office (and the Students' Union) were really enthusiastic about what we were doing. Ultimately we were able to make a significant change to the space, and overall it works much better for both students and staff than it ever has before.

Finally, here's a short time-lapse video of its assembly:

July 19, 2018

Understanding Academics: themed analysis (presentation at LIBER 2018)

Two weeks ago I presented our themed analysis from the Understanding Academics project at the LIBER conference in Lille. We've previously published our results from the project on what it means to be an academic at York. For this conference, we focused on the three main themes emerging from our research: skills, scholarship and space. These have now formed the basis of the new Library and Archives Strategy at York.

Michelle Blake and I will be publishing our full themed analysis shortly. In the meantime, you can get a flavour from these conference slides. Please get in touch if you'd like to chat through our results. We're always happy to talk about our work!

Vanya Gallimore
Academic Liaison Team Manager

June 06, 2018

Embedding UX and Ethnography at York

By Ned Potter, Academic Liaison Librarian

Michelle Blake and I presented at the amazing UXLibs IV Conference today, about our approach to trying to move into a more mature phase of UX - something truly embedded in the culture, rather than a bolt-on, a silo, or a fad.

I've adapted the slides below slightly to include more text on screen - hopefully this gives you some idea of how we've gone about things. Any questions, we're very happy to talk about it more...

March 15, 2018

RLUK presentation: Understanding Academics

Today I'm presenting at RLUK about our 18 month UX project, Understanding Academics. We're really proud of this project and what we've achieved with it. This speed presentation aims to provide an overview of the project and what it achieved.

We've already written about our UX activities a lot including this project. If you're interested you could look at some of our previous posts including our first post on the project, Understanding Academics UX project, and one detailing how we actually dealt with all the data the project created, Processing and ACTING ON 100+ hours of ethnography: a 5 stage approach.

There are also lots of other posts about our UX activities and we are in the process of writing an article which, when published, will be linked to from here.

And as always if you want to know more please get in touch with us.

Our article has now been published and you can view it for free via the White Rose Repository.